03/05/2013 Regular Meeting
FRIEND CITY COUNCIL
MINUTES-REGULAR MEETING
MARCH 5, 2013
Mayor Vossler called the regular meeting of the City Council to order at 7:00 p.m. at the City Hall. Advanced notice of the meeting was given by publication in The Sentinel, the appointed method for giving advanced notice. All proceedings shown were taken while the meeting was open to the attendance of the public.
Mayor James Vossler presided and City Clerk Debbie Gilmer recorded the proceedings. The following Councilmembers were present: Dan Drake, Harlan Schrock and Stan Krause. Phyllis Ryan was absent. (Attorney Mullally was not in attendance.) A quorum being present and the meeting duly convened, the following proceedings were had and done.
As required by the Nebraska Open Meetings Act, Mayor Vossler announced that a copy of the Nebraska Open Meetings Act has been posted on the south door of the City Hall meeting room for all in attendance to review.
Mayor Vossler announced that public comments would be accepted at this time. No comments offered.
Motioned by Drake, seconded by Schrock, to approve the Minutes of the February 5, 2013 regular meeting, and the February 2013 Treasurer's Report as presented and file same. On roll call voting aye to approve the February 5, 2013 regular meeting minutes, and the February 2013 Treasurer's Report, Krause, Schrock, Drake. Nays none. Ryan absent. Motion carried.
Motion was made by Schrock, seconded by Krause, to approve the WMH financial statements submitted for the month of January 2013. On roll call voting aye, Drake, Krause, Schrock. Nays none. Ryan absent. Motion carried.
A motion was made by Krause, seconded by Schrock, that claims and payroll be approved by the claims committee, and be allowed, and the Clerk instructed to issue warrants on the respective funds to pay same. On roll call voting aye, Drake, Schrock, Krause. Nays none. Ryan absent. Motion carried.
The claims approved were as follows: February Payroll, 18,908.15; Ameritas, 2554.14; EFTPS, 6437.27; BVH, su 5.64; Baker & Taylor, su 247.43; Beaver Hardware, su 124.84; Black Hills Energy, fe 601.88; Blue Cross/Blue Shield, fe 5441.85; Boys Life, su 15.00; Brothers, su 9.41; Keith Clouse, fe 250.00; CRA, fe 436.99; Computer Tutor, fe 150.00; Diode, se 35.45; Discover, su 542.85; EPS, re 58.80; Family Fun, su 19.95; Farmers Coop, se & su 2705.57; Follett Software, se 829.00; Gale, su 88.46; Patrick Gates, re 200.00; Gene’s Electric, se & su 1950.00; Debbie Gilmer, re 93.90; Kim Goossen, re 93.90; Holiday Inn, 159.90; Stan Houlden, se 175.00; Johnsons, su 57.61; Jr Library Guild, su 54.72; League of NE Muni, fe 237.00; Justin Meader, se 99.75; Menards, su 642.85; Midwest Labs, se 156.48; Midwest Radar, se 105.00; Midwest Refuse, se 259.11; Michael Mullally, fe 799.00; NE Dept of Rev, SWH 813.40 & ST 5977.33; NE DHHS, fe 40.00; NE Public Health, se 83.00; NE Public Power, se 65,986.29; Natl Arbor Day, fe 15.00; Norris Public Power, se 5596.55; One Call, fe 5.90; Principal Mutual, fe 104.92; Tay’s Hydraulic Svc, se 14,800.00; Reiman Publ, su 14.98; Seward County Independent, fe 108.57; Shell Fleet Plus, su 363.44; Siedhoff Body Shop, se 495.30; Marvin Slepicka, fe 1000.00; Scholl’s Repair, se 56.35; JL Stutzman, se 160.00; USA Blue Book, su 6227.62; Verizon Wireless, se 480.91; Jim Vossler, re 74.84; Windstream, se 873.78, Youngs, se 240.00. Total Claims Approved $148,065.08.
Mayor Vossler shared a thank-you with the Council that was sent for their recent monetary donation to Saline County supporting the K-9 program.
Bill Abts from Ameritas Investment Corporation attended the meeting to address with the Mayor and Council financing options for the upcoming street improvement project and to answer any questions the Mayor and Council might have relating to this. Mr. Abts recommended the previous districts that were formed for this project be amended to form 6 districts to better accommodate the proposed bonding issue. Motion was made by Krause, seconded by Drake, to schedule a public hearing to form six (6) paving districts for the street improvement paving project to accommodate the proposed bond issue.
Bids for the Friend Pavement Improvements Project were received on Wednesday, February 27, 2013. The bids ranged from a low of $1,314,086.21 to a high of $1,467,728.90. Rich Robinson from Kirkham Michael attended the meeting with a request for the City Council to accept Kirkham Michael’s recommendation that the award for the Friend Pavement Improvements Project be made to Constructors, Inc., on their proposal of $1,314,086.21. Motion was made by Schrock, seconded by Drake, to accept Kirkham Michael’s recommendation that the award for the Friend Pavement Improvements Project be made to Constructors, Inc., on their proposal of $1,314,086.21. On roll call voting aye, Krause, Drake, Schrock. Nays none. Ryan absent. Motion carried.
Rich Robinson presented to the Mayor and Council proposed Amendment No. 1, Agreement for Professional Construction Engineering Services for the Friend Paving Improvements Project. Motion was made by Drake, seconded by Schrock to accept and approve Amendment No. 1, Agreement for Professional Construction Engineering Services for the Friend Paving Improvements Project as proposed by Kirkham Michael for a lump sum fee of Fifty Seven Thousand Nine Hundred Dollars ($57,900). On roll call voting aye, Krause, Schrock, Drake. Nays none. Ryan absent. Motion carried.
Patrick Gates, Utilities Superintendent, gave his report. Mr. Gates presented to the Mayor and Council for their consideration a “Letter of Intent for a Driveway Easement” authorizing Gates to prepare an agreement allowing for a utility easement to be created for driveway access running east to west across property on the west edge of Friend, and to allow Mayor James Vossler to sign and enter into this agreement on behalf of the City of Friend following review and approval of the City Attorney. Motion was made by Krause, seconded by Drake, to approve Patrick Gates prepare an agreement allowing for a utility easement to be created for driveway access running east to west across property on the west edge of Friend, (legally described as “Lot 3, Bulwan Addition, a subdivision located in the Northeast Quarter (NE ¼) of Section Twenty-Two (22), Township Eight (8) North, Range One (1) East of the 6th P.M., Saline County, Nerbraska”), and to allow Mayor James Vossler to sign and enter into this agreement on behalf of the City of Friend following review and approval of the City Attorney. On roll call voting aye, Schrock, Drake, Krause. Nays none. Ryan absent. Motion carried.
Anita Meyer attended the meeting to present to the Mayor and Council for their consideration and approval recommendations from the Planning Commission. After discussion and review, motion was made by Krause, seconded by Schrock, to accept recommendation from the Planning Commission to approve Bulwan Addition Subdivision Plat with the stipulation that Mr. Bulwan combine Lots 1 & 2 into a single tract, or have legal written documentation stating that Lots 1 & 2 cannot be sold independently of one another. On roll call voting aye, Drake, Schrock, Krause. Nays none. Ryan absent. Motion carried.
Motion was made by Schrock, seconded by Drake, to accept recommendation from the Planning Commission to grant a variance to Sandy Creek Restoration LLC for construction of proposed commercial/light industrial building on Lot 4 of the proposed Bulwan Subdivision with the stipulation that the setbacks for the building comply with current business use setbacks abutting a residential district of 25’ for front and rear, and 10’ for side(s). On roll call voting aye, Krause, Drake, Schrock. Nays none. Ryan absent. Motion carried.
Motion was made by Krause, seconded by Schrock to accept recommendation from the Planning Commission to grant a variance to Jared Stutzman allowing him to build a multifamily (duplex) residence on property located at 128 Cherry Street with the stipulation that all R-1 zoning setbacks be met and complied with. On roll call voting aye, Drake, Schrock, Krause. Nays none. Ryan absent. Motion carried.
No further business to come before the City Council, motion was made by Schrock, seconded by Drake, to adjourn the meeting. On roll call voting aye, Krause, Drake, Schrock. Nays none. Ryan absent. Motion carried. Meeting adjourned at 8:06 p.m