02/05/2013 Regular Meeting
FRIEND CITY COUNCIL
MINUTES-REGULAR MEETING
FEBRUARY 5, 2013
Mayor Vossler called the regular meeting of the City Council to order at 7:00 p.m. at the City Hall. Advanced notice of the meeting was given by publication in The Sentinel, the appointed method for giving advanced notice. All proceedings shown were taken while the meeting was open to the attendance of the public.
Mayor James Vossler presided and City Clerk Debbie Gilmer recorded the proceedings. The following Councilmembers were present: Stan Krause, Phyllis Ryan, and Harlan Schrock. Dan Drake was absent. Attorney Mullally was in attendance. A quorum being present and the meeting duly convened, the following proceedings were had and done.
As required by the Nebraska Open Meetings Act, Mayor Vossler announced that a copy of the Nebraska Open Meetings Act has been posted on the south door of the City Hall meeting room for all in attendance to review.
Mayor Vossler announced that it was time to open the public hearing to receive comments for the One and Six Year Road and Street Plan for Friend. Motion was made by Schrock, seconded by Ryan, to open the public hearing for the purpose of receiving comments relating to the One and Six Year Road and Street Plan for Friend. On roll call voting aye, Krause, Ryan, Schrock. Nays none. Drake absent. Motion carried. Public hearing opened at 7:01 p.m.
Mayor Vossler announced that public comments would be accepted at this time. No comments offered.
Motioned by Krause, seconded by Schrock, to approve the Minutes of the January 2, 2013 regular meeting, and the January 2013 Treasurer's Report as presented and file same. On roll call voting aye to approve the January 2, 2013 regular meeting minutes, and the January 2013 Treasurer's Report, Ryan, Schrock, Krause. Nays none. Drake absent. Motion carried.
Motion was made by Schrock, seconded by Ryan, to approve the WMH financial statements submitted for the months of November 2012 and December 2012. On roll call voting aye, Krause, Ryan, Schrock. Nays none. Drake absent. Motion carried.
A motion was made by Krause, seconded by Schrock, that claims and payroll be approved by the claims committee, and be allowed, and the Clerk instructed to issue warrants on the respective funds to pay same. On roll call voting aye, Ryan, Schrock, Krause. Nays none. Drake absent. Motion carried.
The claims approved were as follows: January Payroll, 29,472.68; Ameritas, 3968.29; EFTPS, 9851.32; Aflac Insurance, 105.56; ALA, fe 46.00; BVH, su 7.99; Baker & Taylor, su 391.20; Beaver Hardware, su 559.52; Black Hills Energy, fe 660.13; Blue Blossom, su 53.25; Blue Cross/Blue Shield, fe 5441.85; Brothers, su 9.62; Central States, su 12,951.84; Keith Clouse, fe 250.00; CRA, fe 1845.72; Crete True Value, su 679.35; D&D Comm, se 574.00; Lee DeBevoise, se 1220.00; Diode, se 35.45; Discover, su 986.25; EMS, se 34.05; Eakes, su 309.32; Exeter Lumber, su 13.60; Farmers Coop, se & su 2466.44; Bonnie Felt, re 47.04; Fireguard, su 298.50; Friend Freightways, su 70.16; Friend Public Schools, re 840.00; FVFD, re 10.00; Gene’s Electric, se & su 3145.88; Heiman, su 250.55; Holiday Inn, 159.90; Debra Hulse, re 100.00; JL Stutzman Contracting, se 160.00; Johnsons, su 30.80; Jr Library Guild, su 54.72; Kirkham Michael, fe 5945.00; Stanley Krause, re 40.00; Law Enforcement Systems, su 103.00; League of NE Muni, fe 539.00; Joseph Lorenz, re 20.00; Menards, su 1304.54; Mid American Books, su 101.70; Midwest Labs, se 160.74; Midwest Radar, se 80.00; Midwest Refuse, se 259.11; Michael Mullally, fe 136.00; NE Dept of Rev, SWH 1349.07 & ST 6634.19; NE Public Health, se 28.00; NE Public Power, se 72,522.28; Nicks Farm Store, su 110.16; Norris Public Power, se 5693.60; Office Cash, re 76.61; One Call, fe 5.15; Kelly Paulsen, re 140.00; Mike Paulsen, re 120.00; Principal Mutual, fe 104.48; Quartermaster, su 321.58; Reiman Publ, su 34.96; Mindy Rohrig, re 60.00; Ray Rohrig, re 280.00; Teresa Roth, re 80.00; Saline County Clerk, fe 231.74; Saline County Sheriff, 500.00; SCEMA, fe 388.50; Sargent Drilling, se 597.55; Susan Schrock, re 40.00; Seward County Independent, fe 82.47; Shell Fleet Plus, su 267.96; Sid Dillon, se 1443.16; Tammy Sladek, re 20.00; Marvin Slepicka, fe 1000.00; Kathy Spicka, re 60.00; Streicher’s, su 253.93; Tac One, se 250.00; UNO, fe 148.00; Verizon Wireless, se 454.69; Dick Weber, re 20.00; Windstream, se 867.65, Youngs, se 441.39. Total Claims Approved $170,410.77.
Proposed Resolutions #13-04 through #13-09 were introduced and read by Mayor Vossler.
RESOLUTION #13-04
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF FRIEND, SALINE COUNTY, NEBRASKA, APPROVING THE APPLICATION OF SOC 153, LLC DBA POUR HOUSE, FOR A SPECIAL DESIGNATED LICENSE UNDER THE NEBRASKA LIQUOR CONTROL ACT, TO SELL, SERVE AND/OR CONSUME BEER, WINE, AND DISTILLED SPIRITS ON FEBRUARY 9, 2013 IN THE CITY OF FRIEND. THE SAID SPECIAL DESIGNATED LICENSE TO BE LIMITED TO THE INSIDE AREA OF WARREN BUILDING/ SAN CARLO ROOM/ WELCOME CENTER, 511 SECOND STREET, SUITE B & C, TO BE HELD BETWEEN THE HOURS OF 2:00 P.M. AND 10:00 P.M. PURSUANT TO THE MUNICIPAL CODE OF THE CITY OF FRIEND, AND THE NEBRASKA LIQUOR CONTROL ACT.
RESOLUTION #13-05
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF FRIEND, SALINE COUNTY, NEBRASKA, APPROVING THE APPLICATION OF SOC 153, LLC DBA POUR HOUSE, FOR A SPECIAL DESIGNATED LICENSE UNDER THE NEBRASKA LIQUOR CONTROL ACT, TO SELL, SERVE AND/OR CONSUME BEER, WINE, AND DISTILLED SPIRITS ON FEBRUARY 12, 2013 IN THE CITY OF FRIEND. THE SAID SPECIAL DESIGNATED LICENSE TO BE LIMITED TO THE INSIDE AREA OF WARREN BUILDING/ SAN CARLO ROOM/ WELCOME CENTER, 511 SECOND STREET, SUITE B & C, TO BE HELD BETWEEN THE HOURS OF 2:00 P.M. AND 11:00 P.M. PURSUANT TO THE MUNICIPAL CODE OF THE CITY OF FRIEND, AND THE NEBRASKA LIQUOR CONTROL ACT.
RESOLUTION #13-06
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF FRIEND, SALINE COUNTY, NEBRASKA, APPROVING THE APPLICATION OF SOC 153, LLC DBA POUR HOUSE, FOR A SPECIAL DESIGNATED LICENSE UNDER THE NEBRASKA LIQUOR CONTROL ACT, TO SELL, SERVE AND/OR CONSUME BEER, WINE, AND DISTILLED SPIRITS ON MARCH 9, 2013 IN THE CITY OF FRIEND. THE SAID SPECIAL DESIGNATED LICENSE TO BE LIMITED TO THE INSIDE AREA OF WARREN BUILDING, 511 SECOND STREET, SUITE B & C, TO BE HELD BETWEEN THE HOURS OF 3:00 P.M. AND 11:00 P.M. PURSUANT TO THE MUNICIPAL CODE OF THE CITY OF FRIEND, AND THE NEBRASKA LIQUOR CONTROL ACT.
RESOLUTION #13-07
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF FRIEND, SALINE COUNTY, NEBRASKA, APPROVING THE APPLICATION OF SOC 153, LLC DBA POUR HOUSE, FOR A SPECIAL DESIGNATED LICENSE UNDER THE NEBRASKA LIQUOR CONTROL ACT, TO SELL, SERVE AND/OR CONSUME BEER, WINE, AND DISTILLED SPIRITS ON MARCH 17, 2013 IN THE CITY OF FRIEND. THE SAID SPECIAL DESIGNATED LICENSE TO BE LIMITED TO THE INSIDE AREA OF WARREN BUILDING/SAN CARLO ROOM & WELCOME CENTER, 511 SECOND STREET, SUITE B & C, TO BE HELD BETWEEN THE HOURS OF 12:00 P.M. NOON AND 11:00 P.M. PURSUANT TO THE MUNICIPAL CODE OF THE CITY OF FRIEND, AND THE NEBRASKA LIQUOR CONTROL ACT.
RESOLUTION #13-08
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF FRIEND, SALINE COUNTY, NEBRASKA, APPROVING THE APPLICATION OF SOC 153, LLC DBA POUR HOUSE, FOR A SPECIAL DESIGNATED LICENSE UNDER THE NEBRASKA LIQUOR CONTROL ACT, TO SELL, SERVE AND/OR CONSUME BEER, WINE, AND DISTILLED SPIRITS ON APRIL 5, 2013 IN THE CITY OF FRIEND. THE SAID SPECIAL DESIGNATED LICENSE TO BE LIMITED TO THE INSIDE AREA OF WARREN BUILDING WELCOME CENTER & MARY MARY QUITE CONTRARY, 511 SECOND STREET, SUITE C & D, TO BE HELD BETWEEN THE HOURS OF 4:00 P.M. AND 11:00 P.M. PURSUANT TO THE MUNICIPAL CODE OF THE CITY OF FRIEND, AND THE NEBRASKA LIQUOR CONTROL ACT.
RESOLUTION #13-09
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF FRIEND, SALINE COUNTY, NEBRASKA, APPROVING THE APPLICATION OF SOC 153, LLC DBA POUR HOUSE, FOR A SPECIAL DESIGNATED LICENSE UNDER THE NEBRASKA LIQUOR CONTROL ACT, TO SELL, SERVE AND/OR CONSUME BEER, WINE, AND DISTILLED SPIRITS ON APRIL 5, 2013 IN THE CITY OF FRIEND. THE SAID SPECIAL DESIGNATED LICENSE TO BE LIMITED TO THE INSIDE AREA OF WARREN BUILDING SAN CARLO ROOM, 511 SECOND STREET, SUITE B, TO BE HELD BETWEEN THE HOURS OF 12:00 P.M. NOON AND 11:00 P.M. PURSUANT TO THE MUNICIPAL CODE OF THE CITY OF FRIEND, AND THE NEBRASKA LIQUOR CONTROL ACT.
Motion to adopt Resolutions #13-04 through #13-09 declaring governing body’s approval of special designated liquor licenses as applied for by the Pour House for events to be held February 9th and 12th, March 9th and 17th, and two on April 5th was made by Schrock, seconded by Ryan. On roll call voting aye, Krause, Schrock, Ryan. Nays none. Drake absent. Motion carried and Resolutions #13-04 through #13-09 were passed and approved this 5th day of February 2013.
Dan Bartz, Chief Financial Officer at Warren Memorial Hospital, attended the meeting to introduce a proposed amendment to an existing lease agreement between Warren Memorial Hospital Foundation, Inc. and the City of Friend. Said agreement dated February 25, 2003 was made for the purpose of obtaining loan(s) from the United States Department of Agriculture to provide funds for “The Project” which included, but not limited to the construction and equipping of a rural health clinic, replacement/repair of roof on existing hospital/long term care facility, and acquisition of an electronic health records system. Motion to approve Mayor Vossler execute “Proposed Amendment to Lease Agreement” between Warren Memorial Hospital Foundation, Inc. and the City of Friend, was made by Schrock, seconded by Krause. On roll call voting aye, Ryan, Krause, Schrock. Nays none. Drake absent. Motion carried. (Copy of said amendment attached.)
Patrick Gates, Utilities Superintendent, gave his report. Mr. Gates informed the Mayor and Council that proposals will be received until February 27th for the furnishing of all labor, materials, use of Contractor’s equipment and the plant, and all else necessary to properly construct the upcoming Friend Pavement Improvement Project. Opening of submitted bids will be at City Hall on February 27th at 2:00 p.m.
Gates reported on a recent water main break at 3rd and Walnut.
Gates reported that repairs to the water tower that had been discussed at the January 2nd meeting, have been completed.
Mr. Gates informed the Mayor and Council that as the pond is getting low it is a good time to flush the pond well so that nitrate tests can be done in an effort to get the well back on line.
Gates shared information with the Mayor and Council that he received from Stan Krause regarding a new or used truck for the City. Gates will continue checking into options and prices to purchase a truck and box and present his findings to the Mayor and Council for their consideration at the March meeting.
Mr. Gates reported that the fence at the ballfield is in poor condition. Gates proposed that a new 6-foot chain link fence be installed on the west side with an entrance to the field at the concession stand, then run to the north corner and back to the well house. Material would cost about $10 per foot and approximately 600 feet would be necessary.
Mr. Gates received pricing of $6500 from Troyer Construction for concrete work at the park that is necessary to comply ADA requirements. With Council’s approval, Mr. Gates will advise Troyer Construction to proceed with this work. Council had no objections.
Patrick Gates informed the Mayor and Council that John Alfredson contacted City Hall requesting the City consider forgiving a lien for unpaid utilities that has been placed on a property he purchased. Alfredson is requesting the Council consider doing this as an alternative to him submitting a claim to the City’s insurance company. Mr. Alfredson feels the City is partially responsible for damage done to the house when water pipes broke because Alfredson claims he had been told that the water had been shut off when in fact it had not. No action was taken.
Relating to the condition of the streets/roads on the north side of the tracks, discussion was had and it was decided to proceed with repairing the culvert and to put rock on these streets.
Stan Krause discussed the possibility of installing gas radiant heaters in the fire bay. Krause and Patrick Gates will look into this more closely and compare the cost and efficiency of gas radiant heaters versus forced air electric heaters and share their findings with the Mayor and Council for consideration at a future meeting.
On behalf of the Friend Community Redevelopment Authority, Jim Ryan attended the meeting to present to the Mayor and Council the CRAs 2012 Year End Financial Report. After review and discussion, motion to approve the Friend Community Redevelopment Authority 2012 Year End Financial Report was made by Krause, seconded by Ryan. On roll call voting aye, Schrock, Ryan, Krause. Nays none. Drake absent. Motion carried.
On behalf of Friend Rescue Service, Ray Rohrig attended the meeting to request Council’s authorization to bill for services for 2013, as Nebraska Statute 35-901 states that authorization from the taxing authority to bill for ambulance services is required for all rescue services. To comply with Nebraska Statute 35-901, motion was made by Schrock, seconded by Krause, declaring Council’s authorization acting as the governing body of the taxing authority supporting the Friend Rescue Service, to bill for ambulance services for the year 2013. On roll call voting aye, Ryan, Krause, Schrock. Nays none. Drake absent. Motion carried.
The Friend Historical Society approached the Mayor about getting approval from the City Council to work with Southeast Nebraska Development District and utilize their services through the City’s membership with SENDD. After discussion, motion was made by Schrock, seconded by Krause, to approve that Friend Historical Society utilize services offered by Southeast Nebraska Development District by working with them through the City’s membership. On roll call voting aye, Ryan, Schrock, Krause. Nays none. Drake absent. Motion carried.
Zachary Cavalier attended the January meeting requesting Council consider supporting the K-9 fund for Saline County with a monetary donation. Motion was made by Krause, seconded by Ryan, to donate $500 to help support the Saline County Sheriff’s K-9 fund. On roll call voting aye, Schrock, Ryan, Krause. Nays none. Drake absent. Motion carried.
Discussion was had regarding an interlocal agreement to create a mutual finance organization as authorized by the Nebraska Municipal Finance Assistance Act. Motion was made by Krause, seconded by Schrock, to enter into agreement by and between certain cities, villages and rural fire protection districts of the State of Nebraska to create a mutual finance organization, known as the Saline County Rural Fire Protection Mutual Finance Organization, as authorized by the Nebraska Municipal Finance Assistance Act by authorizing Mayor Vossler to sign necessary documentation upon receipt. On roll call voting aye, Ryan, Schrock, Krause. Nays none. Drake absent. Motion carried.
Stanley Krause announced that the Friend Fire Department’s annual appreciation dinner will be held on March 3rd from 11:00 a.m. to 1:00 p.m. at the Friend City Hall.
Mayor Vossler announced that it was time to close the public hearing to receive comments for the six year road and street plan. Motion was made by Ryan, seconded by Krause to close the public hearing for the purpose of receiving comments relating to the One and Six Year Plan for City Improvements for Friend. On roll call voting aye, Schrock, Krause, Ryan. Nays none. Drake absent. Motion carried. Public hearing closed at 8:01 p.m.
Mayor Vossler read proposed Resolution #13-03.
RESOLUTION #13-03
“WHEREAS, the City Street Superintendent has prepared a One Year and Six Year Plan for Street Improvement Program for the City of Friend, Nebraska, and
WHEREAS, a public meeting was held on the fifth (5th) day of February, 2013, to present this plan and there were no objections to said plan;
THEREFORE, BE IT RESOLVED BY THE City Council of Friend, Nebraska, that the plans and data as furnished are hereby in all things accepted and adopted.”
Motion was made by Schrock, seconded by Krause to approve Resolution #13-03. On roll call voting aye, Ryan, Schrock, Krause. Nays none. Drake absent. Motion carried. Resolution #13-03 was passed and approved this 5th day of February, 2013.
No further business to come before the City Council, motion was made by Krause, seconded by Ryan, to adjourn the meeting. On roll call voting aye, Schrock, Krause, Ryan. Nays none. Drake absent. Motion carried. Meeting adjourned at 8:06 p.m.