07/23/2007 Special Meeting
FRIEND CITY COUNCIL
MINUTES-SPECIAL MEETING
JULY 23, 2007
Mayor Vossler called the special meeting of the City Council to order at 6:00 p.m. at the City Hall. Advanced notice of the meeting was given by posting notice in three prominent places of business throughout the community, including City Hall. All proceedings shown were taken while the meeting was open to the attendance of the public.
The Mayor, James Vossler, presided and City Clerk, Debbie Gilmer, recorded the proceedings. The following Councilmembers were present: Harlan Schrock, Dan Drake, Dale Lawver and Dan Fricke. A quorum being present and the meeting duly convened, the following proceedings were had and done.
As required by the Nebraska Open Meetings Act, Mayor Vossler announced that a copy of the Nebraska Open Meetings Act has been posted on the south door of the City Hall meeting room for all in attendance to review.
Mayor Vossler introduced and read the following proposed resolution.
RESOLUTION #07-24
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF FRIEND, SALINE COUNTY, NEBRASKA, APPROVING THE APPLICATION OF THE FRIEND VOLUNTEER FIRE DEPARTMENT, FOR A SPECIAL DESIGNATED PERMIT UNDER THE NEBRASKA LIQUOR CONTROL ACT, TO SELL LIQUOR, BEER AND WINE AT A BENEFIT FOR FIREMAN RAY ROHRIG TO BE HELD ON AUGUST 11, 2007 IN THE CITY OF FRIEND. THE SAID SPECIAL DESIGNATED PERMIT TO BE LIMITED TO THE FRIEND CITY HALL AND FIRE BARN (AREA SPECIFIED ON LICENSE APPLICATION) LOCATED AT 235 MAPLE STREET FOR A BENEFIT FOR FIREMAN RAY ROHRIG TO BE HELD BETWEEN THE HOURS OF 10:00 A.M. ON SATURDAY, AUGUST 11, 2007 AND 1:00 A.M. ON SUNDAY, AUGUST 12, 2007, PURSUANT TO THE MUNICIPAL CODE OF THE CITY OF FRIEND, AND THE NEBRASKA LIQUOR CONTROL ACT.
Motion to approve proposed Resolution Number 07-24 was made by Drake, seconded by Schrock. On roll call, voting aye to approve Resolution Number 07-24, Fricke, Lawver, Drake, Schrock. Nays none. Resolution Number 07-24 was passed and approved July 23, 2007.
Discussion was had regarding the City’s current Certified Public Accountants. The Mayor and Council questioned a statement received for the 2006-2007 budget preparation. According to a letter of understanding of services agreed upon between the City of Friend and this accounting firm, the fee for assisting in the budget preparation was not to exceed $2,000. If it appeared additional hours were necessary, the letter of understanding states that authorization from the Council would be required prior to proceeding. Discussion regarding any necessary additional hours did not occur and the bill for the preparation of the budget was $4,175. After lengthy consideration, motion was made by Drake, seconded by Fricke, to draw and submit a check to Almquist, Maltzahn, Galloway & Luth, CPAs, in the amount of $4,062.50. (This amount was determined by adding the $4,300 for the audit, the $850 for the discussions and analysis of Statute 18-1750 regarding the Hospital, the $2,000 for the budget preparation, half of the additional charges from invoice dated 9-25-06, and subtracting the $4,175 already submitted for payment.) On roll call voting aye, to draw and submit a check to Almquist, Maltzahn, Galloway & Luth, CPAs, in the amount of $4,062.50, Lawver, Schrock, Drake, Fricke. Nays none. Motion carried.
Mayor Vossler informed the Council that bid requests for Certified Public Accountants to assist in the preparation of the annual budget and to provide other accounting and auditing services are being accepted. At this time, only one bid has been received. Debbie Gilmer was directed by the Mayor and Council to follow-up on this and report to the Council at the August meeting.
Discussion was had regarding the City-wide insurance package. The policy currently in place for the City is up for renewal September 1, 2007. Mayor Vossler said he is awaiting a bid from the current carrier and from INSPRO Insurance in Lincoln. Mayor Vossler shared with the Council a confirmation request from Jeff Greenwald from INSPRO Insurance to allow INSPRO to request a quote from Employers Mutual for the City of Friend. Council had no objections. After discussing various insurance concerns, Council agreed to consider any bids submitted.
Discussion was had regarding the tree in front of Gilbert Public Library. Members of the Library Board have requested the tree be removed, as it has become overgrown onto the sidewalk, and has recently been damaged by high winds. Council had no objections to the Library Board’s request that the tree be removed.
With no further business to come before the Council, motion to adjourn the meeting was made by Lawver, seconded by Schrock. On roll call voting aye, Drake, Lawver, Schrock, Fricke. Nays none. Meeting adjourned at 6:56 p.m.
